Administrative Manager

The INS Group seeks a part-time Administrative Manager position (24 hours per week) who is professional, organized, detail-oriented, and a multi-tasker. The Administrative Manager will work at the INS Group office located in downtown Raleigh.

Tasks Related to Nonprofit/Local Government Client Base

  • Assist with the INS Group webinar logistics and promotion/broadening reach.
  • Assist with scheduling/setting up client conference calls via WebEx platform.
  • Draft and organize meeting notes from client meetings (i.e. flip charts and other notes from strategic planning sessions, community organizing sessions).
  • Research best practices/new innovative group facilitation processes (innovative practices, ice breakers).
  • Provide notetaking during local strategic planning sessions upon request (if available).

Tasks Related to Government Contracting

  • Provide project management support related to government contract proposal submissions (in partnership with proposal writer and team members).
  • Assist the INS Business Development Consultant with government agency contact follow up (after various conferences and meetings).
  • Assist Business Development Consultant with government contract opportunities research as needed.
  • Edit and design reports and government contract technical and business proposals, PowerPoint presentations, newsletter and other INS publications and collateral materials.
  • Serve as administrative staff for new government contracts that require administrative support.

Office Administrative Tasks

  • Draft general e-mail communications to clients, colleagues, INS team members as needed.
  • Schedule client meetings via WebEx.
  • Manage the newsletter subscriber (and request to be added to mailing list) and database.
  • Manage client database for former, current and potential clients.
  • Implement ongoing follow up strategy with current and former clients.
  • Proof and edit letters, contracts, e-newsletter copy, emails and other documents upon request.
  • Assist with file organization (hard and soft copy files).
  • Provide project management support and work with team members including graphic designer, media relations coordinator and writer/editor.
  • Assist with ongoing HR processes including the onboarding of new employees; update current Smartsheet project management workspace with appropriate documentation.
  • Help create manuals for internal processes and procedures.

Required Skills and Requirements

  • Bachelor’s degree and 3-5 years of experience in the nonprofit sector or a related field.
  • Proficiency in Microsoft Office including Word, PowerPoint and Excel.
  • Proficiency/expertise or level of comfortability with project management databases/platforms and webinar platforms.
  • Excellent data entry skills (attention to detail required).
  • Excellent writing skills (review/editing/drafting basic email correspondences and letters).
  • Ability to coordinate a wide array of activities at any point in time and maintaining the flexibility to adjust to changing workload requirements.
  • Demonstrated ability to successfully handle multiple responsibilities simultaneously.
  • Demonstrated commitment to excellent performance.

Interested candidates should email their CV/resume to by August 1, 2019.

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